If an active bedbug infestation is confirmed, Physical Plant will schedule treatment for the space and request that HRE relocate the occupant(s) as necessary. Mattresses, furniture, clothing, seams and dark cracks and crevices are most likely to harbor bed bugs, however, furniture, wood, metal and plastic items, and plants may also carry bed bugs if moved without inspection and cleaning.Active infestations will have fecal spotting, live or dead bed bugs, shed skins and/or bed bug eggs present. Physical Plant will have the area(s) inspected for signs of bed bug activity.Depending on the information gathered on the questionnaire as well as any discoveries made during initial inspection, a certified pest control company will likely be consulted. Physical Plant will respond to alleged bed bug infestation within the day providing updates or instructions on what actions need to take place with the occupant(s) of the space and when.This is to prevent potential spread and to ensure effectiveness of mitigation steps. No other action such as relocating the student etc., should be taken until initiated by Physical Plant. Once the initial questionnaire responses and any additional evidence has been gathered, it should be sent to Physical Plant with notification of the situation immediately.Questionnaire must be filled out and sent to Physical Plant upon notification from HRE/involved department. This information must be gathered immediately upon report of suspected bedbugs regardless of if a physical bug was caught or pictured. If the individual did not physically catch a bug or take a clear picture of one, the questionnaire will help to clarify why there is suspicion if a potential infestation and gather information that is pertinent to decisions moving forward. As soon as suspicion of bedbugs is communicated to HRE (or any other department), the bedbug investigation questionnaire “Bed Bugs Investigative Questionnaire - revised 10.27.23” should be referenced and completed with the reporting individual.Physical Plant is the first point of contact in this situation. This protocol is designed for Housing and Residential Engagement (“HRE”) since bed bugs are usually found in living quarters, however, it may be used by any department where bed bugs are reported. Bed bug treatment is costly for the university and inconvenient to the occupant, therefore, the situation should be carefully confirmed and assessed before action is taken. This makes them an issue that should be addressed swiftly when suspected. Bed bugs spread quickly and are hard to eliminate. It outlines the order in which steps need to be executed and who is responsible for each step. This policy is meant to serve as a guide for handling reports of bedbugs. Housing and Residential Engagement, Physical Plant.
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